Board Meeting Minutes: 7/23/2018.pdf

Here is a detailed but concise summary of the Board of Directors Monthly Meeting on July 23, 2018:

1. Opening Activities (5:30 pm)
- The meeting began with a reading of the "Ends" and a check-in to ensure the board was prepared to act on all items.
- The board declared a quorum and made a commitment to stay on task.
- The May 29, 2018 Board Meeting Minutes were approved with a 3/0/2 vote.
- Deana Cook's resignation was accepted with a 5/0/0 vote, and Phyllis will send an email to obtain an official resignation for the board's files.

2. GM Report (5:45 pm)
- Brad Alstrom reported that he has engaged Eyedart Creative Studio to explore new branding for MCM.
- The board approved the branding project with a 6/0/0 vote.
- Brad requested approval for expenditures needed for facility and sidewalk improvements, which was approved with a 6/0/0 vote.

3. Board Retreat: Initial Planning (6:00 pm)
- The board discussed plans for the retreat, which will take place on October 6th at The Vista Community Health Center.
- A bonus event will be held on October 5th with the Purple Porch Co-op (South Bend) BOD.
- The board will use the SWAT technique to explore the results of the Shopper Survey and discuss board perpetuity, engagement, and the Co-op's future.

4. Our Core Work: Policy Governance (6:20 pm)
- The board reviewed the "PG Simplified" and "PG Quick Guide" and confirmed compliance with the Ten Principles.
- Policy G.1 "Governing Style" and G.3 "Officer's Roles" were reviewed and confirmed compliant.
- Policy X.6 "Staff Treatment" was reviewed, and the board requested monitoring for compliance at the November meeting.

5. Board Committees (6:40 pm)
- The board discussed committee assignments, including the appointment of an open position on the Board Perpetuity committee.
- Phyllis and Eric will submit 5 policies with high-impact revisions to the August meeting.

6. Closed General Session & Opened Executive Session (7:15 pm)
- The board went into executive session to discuss the GM evaluation and compensation package.

7. Opened General Session Again for Final Business (7:30 pm)
- The board discussed the Board Blog assignment and meeting evaluation.
- Previous action items were reviewed, and the meeting was adjourned with a 6/0/0 vote.