Commissioners (2016).pdf

Record Series
Description
Retention Period
Agendas: 2 years
Annexation Files: Permanent
Annual Budget: 10 years
Annual Budget Work Papers: 2 years
Anonymous or Unfounded Complaints: until no longer of administrative value
Bed Tax Records: 7 years
Bids (Successful): 8 years
Bids (Unsuccessful): 2 years after letting of contract
Board Appointments: 10 years
Bond Documents: 3 years after last bond retired
Bond Register: 7 years after final maturity
Calendar: 3 months after end of calendar year
Commissioners’ Journal: Permanent
Commissioners’ Journal Index: Permanent
Cost Allocation: 7 years
County Auction Records: 3 years after audited
Credit Card Usage Approval Forms: 3 years provided audited
Deeds to County Property: Permanent
Disaster Plans: until updated or superseded
Ditch Files: Permanent
Dog Warden Weekly Reports: 2 years
Financial Records: 3 years provided audited
Fund Reports: until no longer of administrative value
Grant Application (Not funded): 1 year
Grant Files: 5 years provided all State or Federal tracking of audits conducted
Hazardous Materials Files: 30 years
Healthcare Enrollment Forms: 2 years after policy becomes inactive
Image File: until no longer of administrative value
Industrial Revenue Bond Records: 3 years after loan paid and all obligations fulfilled
Internships: 3 years
Invitation to Bid: 5 years if not incorporated into bid project files
Labor Negotiation Records: 5 years after contract expires
Legal Advertisements: 2 years
Legal Opinions: Permanent
Levy Certifications: life of levy + 1 year
Liquor License Files: 3 years
Litigation Records: 5 years after case is closed and appeals are exhausted
Mail Log: 1 year
Meeting Notices: 1 year
Minutes of Meetings: Permanent
Personnel Policy & Procedure Manual: until 5 years after revised or superseded
Petitions: 5 years
Project/Building Files: Permanent
Public Record Requests: 2 years
Real Estate Records: Permanent
Resolutions: Permanent
Road and Bridge Files: Permanent
Streets & Alleys Vacation Records: Permanent
Subdivision Files: Permanent