Board Of Directors Monthly Meeting Minutes.pdf

Here is a detailed but concise summary of the Board of Directors monthly meeting:

The meeting was held on May 27, 2020, via Zoom due to the Coronavirus emergency. Present were Amanda Qualls, Darin Short, Phyllis Miller, Denise Diener, Sherri Kirchner, Rose Shetler, and Brad Alstrom. Absent were Clayton Miller and Mark Seeley.

1. Opening Activities (5:35 pm)
- The "Ends" were read, and a check-in was conducted to ensure the board was prepared to act on all matters before them.
- A declaration of quorum was made, and decisions were made to approve minutes from previous board meetings.

2. GM Report (5:40 pm)
- Brad Alstrom provided a thorough Covid-19 update, including the continued follow-up of local health department guidelines and the requirement for staff, customers, and vendors to wear masks.
- Feedback was mostly positive, but there was some occasional pushback.
- Brad extended an invitation to Gretchen and Chris (Managers) to occasionally attend board meetings.
- Staffing report included several new hires, one from the Clubhouse, and a postponed staff survey.
- CCMA will take place in a virtual format this year, allowing more participants at a lower cost.
- Brad will give an update on the new membership program next month.
- The new logo was modified slightly to avoid similarity with another local business.
- Additional exposure was received related to Covid practices, including DGI and WSBT.
- Financials were discussed, including good cash flow, receipt of funds from the Payroll Protection Program, and holding on proposed capital projects.

3. Policy Governance (6:00 pm)
- GM Reports will be postponed, except for X.1 Financial quarterly reports.
- A tentative plan will be developed to reschedule GM Reports.
- Board monitoring was discussed, including G.7 Board Meetings and G.8 Governance Investment.
- Motions were made and passed to accept these policies as compliant.

4. Additional Agenda Items (6:15 pm)
- Paying for staff meals with board member stipend accounts was agreed upon unanimously.
- Continued action items were discussed, including scanning the signed NCG agreement copy into Dropbox.

5. Upcoming Events/Dates
- June board meeting: June 24, 5:30 pm.

6. Meeting Adjourned (6:30 pm)
- The meeting was adjourned, and minutes were submitted for board approval by Phyllis Miller, Secretary.