TIPS Vendor Agreement For Online Student Registration And Enrollment Systems.pdf

TIPS Vendor Agreement (Online Student Registration System)

This agreement outlines the terms between The Interlocal Purchasing System (TIPS) and a vendor for the provision of online student registration and enrollment systems.

Key Points:

Scope: Covers purchases made by TIPS members, a government cooperative purchasing program.
Agreement Incorporation: The document incorporates all attached materials, including the solicitation (RFP/RCSP/RFQ), amendments, and the awarded vendor's proposal. Any discrepancies between the agreement and the proposal are resolved in favor of the agreement terms.
Freight: Vendors must include a line item for freight costs, regardless of whether there is a charge or not. Shipping charges are passed through at cost to TIPS members.
Warranty: Products must come with the manufacturer's minimum standard warranty unless otherwise agreed in writing. New equipment is guaranteed unless explicitly stated otherwise.
Customer Support: Vendors are required to provide timely and accurate customer support within one working day of request. Training on products and services is provided unless clearly excluded.
Tax Exemption: Sales to certain governmental entities are tax-exempt under Texas Tax Code § 151.309.
Assignments: No assignment of the agreement is permitted without TIPS' prior written approval.
Disclosures: Vendors must disclose any potential conflicts of interest and affirm they have not offered favors to public servants in exchange for business.
Renewal: Agreements are initially for one year with an option for renewal for additional consecutive years, as specified in the solicitation. Automatic renewal clauses are strictly prohibited unless mutually agreed upon in writing.
Shipments: Vendors must ship products within a commercially reasonable time after receiving the order and notify TIPS if delays occur.