3γ3
Edition: 1st
Date of Issue: June 2023
Sensitive Position:
UNIT
G
TITLE OF POSITION
Administrative Support Staff
IMMEDIATE SUPERVISOR
The Head of the Unit
SUBORDINATES:
None
REPLACED BY:
BRIEF DESCRIPTION OF JOB POSITION:
The person responsible for the circulation of documents, the maintenance of the library, and secretarial support of the Managing Authority, reporting to the Head of the relevant Unit
1. JOB DUTIES
Maintenance of the protocol of the Managing Authority, circulation of documents (incoming, outgoing, internal). Maintenance of the archive of the Managing Authority.
Verification of genuine signature and validation of copies.
Secretarial support of the Units of the Managing Authority.
Maintenance/management/update of the library in printed or/and electronic form, with the necessary supporting material for the staff of the Managing Authority (legislative texts, guides, studies, books, magazines, etc.), informing the staff about library matters.
Organization of the meeting of the Monitoring Committee in cooperation with the Units of the Managing Authority, timely and comprehensive information of the members of the Monitoring Committee, secretarial support of the meeting.
Organization of the meetings for the re-examination of the Program's performance with the European Commission
Organization of the technical meetings with the European Commission.
Responsibility for the organization and secretarial support of conferences, technical meetings, and workshops organized by the Managing Authority.
Management of the telephone center.
Participation in Committees and Working Groups that are formed, as the case may be, within the framework of the Managing Authority's operation.
Participation in international and European conferences and meetings.
2. COLLABORATION RELATIONSHIPS
National Authority for Coordination Services
* Other Managing Authorities
3. QUALIFICATIONS FOR JOB POSITION (PE/TE)
A. ESSENTIAL QUALIFICATIONS:
Typical Qualifications:
1. Degree or diploma of PE/TE of the country or equivalent and corresponding recognized educational institution of a foreign country
2. Professional experience
3 years for holders of a PE/TE degree or diploma of the country or equivalent and corresponding recognized educational institution of a foreign country
2 years for holders of a postgraduate degree of the country or recognized equivalent title of a foreign country with at least one year of study and for graduates of the National School of Public Administration and Local Government (NSPA)
1 year for holders of a doctoral degree of the country or equivalent and corresponding of a foreign country
Substantial Qualifications:
1. Knowledge or/and experience of the procedures for planning, evaluation, management, or coordination, or control, or application of community and development programs or projects, or execution of public or private sector projects, preferably in the thematic areas of the Unit's responsibility or in administrative function and support
2. Ability to organize and focus on results
3. Ability to communicate and cooperate
4. Ability to take initiatives and responsibilities
5. Good knowledge of a foreign language of the European Union
6. Ability to use office automation applications and internet services very well
B. ADDITIONAL/EXEMPLARY QUALIFICATIONS:
1. Postgraduate studies, preferably in a field related to the subject of the Managing Authority
2. Graduation from the National School of Public Administration and Local Government (NSPA)
3. Knowledge of a second foreign language of the European Union
4. QUALIFICATIONS FOR JOB POSITION (DE)
A. ESSENTIAL QUALIFICATIONS:
Typical Qualifications:
1. High school diploma or vocational high school diploma
2. 6 years of professional experience
Substantial Qualifications:
1. Experience in administrative function and support duties or in accounting or in management of European programs
2. Ability to communicate and cooperate
3. Ability to organize an office
4. Ability to use office automation applications and internet services
B. ADDITIONAL/EXEMPLARY QUALIFICATIONS:
1. Diploma from the Institute of Professional Training (IPT) / School of Professional Training (SPT) / Laboratory of Free Studies (LFS) or equivalent title IPT / SPT or equivalent
2. Knowledge of a foreign language of the European Union
