AEC File Layout.pdf

Federal Unique ID (Chars(20), Required)
Firm Name: Name of the Company or Person (Chars(200), Required)
Subcontractor: Flag to determine sub (Chars(1) (Y,N), Default N)
Contract Number / Project Code: Unique tracking number (Chars(100), Required)
Contract Date: Date of signed contract or amended date (mm/dd/yyyy, Required)
Contract Amount: Total Amount of contract for Firm (Number, Required)
Description: Project Identifier / description (Chars(200), Not Required)
Amended: Signals a change if Y (Char(1) (Y,N), Default N)
Toll: Signals if Toll Project (Char(1) (Y,N), DOT ONLY)

Sample Data:

FEI of Firm: 123123123
Firm Name: The Construction Service
Subcontractor: N
Contract Number / Project Code: 100.TCS-123
Contract Date: 3/4/2014
Contract Amount: 3500.00
Description:
Amended: N
Toll: N

Vendor Information:

FEI
Firm Name
Address
City
State
Zip
Phone
Contact Name at Firm
Contact Email

Key Information:

FEI number should not contain dashes or spaces
Contract Number is unique and used to track amended amounts and new contract dates
Contract Date determines reporting month and overall stats calculations
Amended field signals a change to the original contract and updates the contract date for calculations
* Subcontractors should be submitted separately with their own Contract Number and amount to avoid penalizing the main contractor.