Position Description For Kansas Historical Society's Administrative Assistant (Land Survey Coordinator).pdf

## Kansas Historical Society - Land Survey Program Coordinator (K0240296) Position Description

Agency: Kansas Historical Society

Position Status: New Position

Division: State Archives

Unit: Public Records

Effective Date: [Insert Date]

Location: [Address], City, County

Classification: Administrative Assistant (Land Survey Coordinator)

1. Key Information:

Position Number: K0240296
Budget Program Number: 49601
Supervisor: Megan Burton, Public Service Executive II (State Archivist)

2. Job Summary:

The Land Survey Program Coordinator is responsible for organizing and providing public access to land survey records housed in the State Archives. This position ensures compliance with mandated legislation and plays a vital role within the Public Records section.

3. Work Hours:

Full-time (40 hours per week)
Occasional Saturdays
Audit Dates: [Insert Dates]

4. Job Duties (Task Breakdown):

(a) Land Survey Program Coordination (75% of time):

Receive, scan, and file land survey reference reports submitted to the agency.
Enter information about each report into the system.
Retrieve and provide copies of reports, field notes, and plats in response to requests.
Generate invoices and process payments for services.
Coordinate with vendors for scanning and availability of reports.

(b) Reference Support (15% of time):

Provide support to the research room through page shifts and re-shelving materials.
Pull items from collections for patron use.

(c) Miscellaneous Related Duties (10% of time):

Assist with processing physical newspaper collection.
Serve on intra and inter-divisional committees and teams.
Perform other tasks assigned by the State Archivist or other KSHS administrators.

5. Supervision:

Directly supervised by Megan Burton, Public Service Executive II (State Archivist).

6. Error/Decision Impact:

Failure to perform duties could result in loss of records, disruption of public access, and failure to fulfill a mandated program.

7. Contact:

Daily interaction with employees, the public, and external partners.

8. Hazards & Risks:

Climbing tall ladders to access high shelves.
Lifting or carrying heavy boxes.
Potential exposure to dust, mold, insects, and bird/rodent droppings.

9. Equipment Used:

Personal computer (daily)
Document scanner (daily)
Printer, copier, Point of Sale system (frequently)

10. Education & Experience Requirements:

High school diploma or equivalent.
Strong communication skills (verbal and written).
Proficiency in word processing, spreadsheet, and database applications.
Ability to meet daily deadlines.
Basic math calculations.
* Ability to establish and maintain effective working relationships.