NJYPAA Operating Guidelines: Advisory Council Roles And Procedures.pdf

This document outlines the operating guidelines for the Advisory Council of NJYPAA Inc., serving as an additional governing document to its bylaws, with any contradictions resolved in favor of the bylaws.

Article I: Purpose
The Advisory Council acts as custodians and legal/spiritual guardians of NJYPAA, ensuring adherence to A.A. principles and practices.

Article II: Membership
- Members are elected from past Host Committees, comprising 12-15 members plus alternates.
- All members have equal voting rights; terms last five conventions, extendable up to seven if an officer position is held in the final years.
- Maximum service is seven consecutive conventions.

2.01 Electing New Members
- Elected annually from Host Committee members via a Third Legacy Procedure before each Convention.
- Eligibility requires three months of committee membership and one year of sobriety.
- Voting rights are granted upon election.

2.02 Alternate Members
- Alternates attend meetings, participate in subcommittees but cannot vote.
- Vacancies filled by elected alternates from the same Host Committee, or subsequent committees if necessary.

2.03 Resignations
- Automatic resignation occurs with a break in sobriety.
- Missing two consecutive meetings or conventions results in voluntary resignation unless excused by the Chair.
- Removal requires a 4/5 majority vote.

Article III: Officers and Elected Positions
- Officers (Chairperson, Co-Chairperson, Secretary, Treasurer) are elected for two-year terms to perform specific duties.
- No consecutive term in the same position; eligibility begins after one full year of membership.
- Officers can appoint sub-committees with Council approval.

3.01: Officer Roles

Chairperson
- Oversees council functioning and accountability.
- Facilitates meetings, creates agendas, liaises with General Service when needed.
- Minimum age is 18.

Co-Chairperson
- Supports the Chairperson and assumes duties in their absence.
- Steps into Chair role if vacated; minimum age is 18.

Treasurer
- Manages finances, tracks income/expenses, reconciles accounts monthly.
- Reports financials to Chairperson and Secretary, manages bank signatories, oversees tax filings, and transitions Host Committee members onto joint accounts.
- Minimum age is 18.

Secretary
- Records meeting minutes accurately.